NOTICE

Covid-19 guidance and mandates may change again between now and IMSH 2022.
PLEASE CHECK REGULARLY as you prepare to join us in Los Angeles.

The following sections contain specific information on:

1. Traveler form for all travelers entering Los Angeles from another state or country.
2. Your agreement to follow any required steps as decided by the SSH Board in accordance with CDC, state, and local guidelines.
3. Vaccine and Mask FAQs
 

MASKS ARE REQUIRED
in any indoor settings.

VACCINES OR A NEGATIVE TEST PERFORMED WITHIN 24 HOURS (antigen test) OR WITHIN 48 HOURS (PCR test) OF ENTRY ARE REQUIRED
for indoor events, dining, bars, gyms, etc.

 

1. TRAVELER FORM

 
To help stop the spread of COVID-19, Los Angeles is requiring all travelers entering the city from another state or country to fill out this online form, acknowledging that they have read and understood the Centers for Disease Control and Prevention's (CDC) travel guidance. Travelers over the age of 16 must submit this form online prior to or upon arrival at Los Angeles International Airport, Van Nuys Airport, or Union Station. Failure to submit the form is punishable by a fine of up to $500.
 


2. WHEN YOU REGISTER

 
When registering for IMSH 2022, you will be asked to check a box in registration as follows:
 
“By clicking on this box, I agree that I will follow the health and safety recommendations and guidelines as posted regarding COVID for in-person attendance at IMSH 2022. I also agree that I will follow any required steps as decided by the SSH Board of Directors in accordance with CDC, state, and local guidelines. Checking on this box does not limit my ability to transfer my registration to IMSH Delivers 2022 attendance if I should desire to do so.”
 

 

3. VACCINATION, MASK, and CHECK-IN FAQs

 
What Covid-19 guidance is SSH following for IMSH?
 
The Society for Simulation in Healthcare continues to be vigilant to the changing situation regarding COVID. It is our desire to ensure the safety of our in-person attendees in Los Angeles at IMSH 2022 and will follow the most stringent guidelines.

.* Please begin reading below at “VACCINE REQUIREMENTS” for more specifics.

*The Society for Simulation in Healthcare (SSH) also has been continually monitoring the health and safety guidelines posted by the Centers for Disease Control (CDC) as well as state, Los Angeles county, and local authorities in California.
 

MASKS ARE REQUIRED
in any indoor settings.

VACCINES OR A NEGATIVE TEST PERFORMED WITHIN 24 HOURS (antigen test)
OR WITHIN 48 HOURS (PCR test) ARE REQUIRED

for indoor events, dining, bars, gyms, etc.


Please note that while IMSH 2022 is following the County of Los Angeles’ mandate, requirements and procedures for IMSH may not be the same for other businesses in and around the City of Los Angeles. Other venues may be more strict or less strict with their own procedures and expectations. Per current Los Angeles County order:


VACCINE REQUIREMENTS

Does IMSH have a vaccine requirement?

YES. Because IMSH is following Los Angeles City guidelines, the following applies:

Indoor events are considered indoor mega events where 500 or more are in attendance (per California Health Order). Indoor mega event operators must adhere to specific public health requirements. SSH has been considered a mega event and we have processes in place to meet and exceed all health and safety requirements. This includes verification of full vaccination status OR pre-entry negative COVID-19 test of all attendees.

For Indoor Mega Events taking place on or after September 20, 2021, self-attestation can no longer be used as a method to verify an attendee’s status as fully vaccinated or as proof of a negative COVID-19 test result.

 

Does the recent mega event definition change from 1,000 or more attendees to 500 or more attendees affect IMSH?

NO. The recent definition change for mega events does not affect IMSH. All planning and protocols remain the same.

 

What does “full vaccination” mean?

People are considered “fully vaccinated” against COVID-19 two weeks or more after they have received the second dose in a 2-dose series (e.g., Pfizer-BioNTech or Moderna) or 2 weeks or more after they have received a single-dose vaccine (e.g., Johnson and Johnson [J&J]/Janssen).

 

How can I show my full vaccination status?

The following are acceptable as proof of full vaccination status:

1) A photo identification of the attendee AND 2) their vaccination card (which includes name of person vaccinated, type of COVID-19 vaccine provided and date last dose administered); OR - A photo of a vaccination card as a separate document; OR - A photo of the attendee's vaccine card stored on a phone or electronic device; OR - Documentation of the person’s full vaccination against COVID-19 from a healthcare provider.

 

Are vaccines other than the ones listed above accepted?

The following information is from the CDC website regarding accepted vaccines:

DOMESTIC (U.S.)

- Single dose: Janssen/Johnson & Johnson
- 2-dose series: Pfizer-BioNTech; Moderna

INTERNATIONAL

LADPH fully-vaccinated guidance allows international attendees to provide proof of being vaccinated by one of the vaccines authorized by the World Health Organization (WHO) at least (2) weeks after completing the series of the following:

⁃ Pfizer-BioNTech
⁃ Moderna
⁃ Covaxin
⁃ AstraZeneca (aka CoviShield or Vaxzevria) – 2 doses
⁃ Sinopharm/BIBP – 2 doses
⁃ Sinovac – 2 doses

 

Is there a vaccine exemption?

All people who wish to attend IMSH 2022 must either show: A) Proof of vaccination (see above); or B) Proof of a current negative test result (see below). If a person is not vaccinated, they must show a valid negative test.

 

Can I show a negative test result instead of being vaccinated?

YES. Pre-entry negative testing is testing that must be conducted within 24 hours (antigen test) OR within 48 hours (PCR test) before attempted entry. Results of the test must be available EACH TIME a person attempts to enter the event or venue.

The following are acceptable as proof of a negative COVID-19 viral test result:

1) A photo identification of the attendee AND 2) a printed document from the test provider or laboratory; OR an email or text message displayed on a phone from the test provider or laboratory.

The information should include the person's name, type of test performed, and negative test result (date of test must be within prior 24 hours (antigen) or 48 hours (PCR).)

 

What if a test is outside of the 24-hour (antigen) or 48-hour (PCR) period?

If test result documentation does not meet the requirements outlined by LADPH Health Officer’s Order, then entry to the event WILL be denied. Attendees may be referred to one of the nearby rapid testing centers in downtown L.A.

 

Will SSH provide onsite rapid testing?

YES. SSH has partnered with Medea Testing Solutions (Medea) to provide its guests with COVID-19 rapid antigen testing with $0 out-of-pocket cost to the guest (with health insurance or government program for uninsured), subject to conditions (see below).

  • DATES AVAILABLE: Jan. 15-18  |  HOURS: 3-5 p.m.
     
  • COST: $0 out of pocket (with health insurance or government program for uninsured); $59.99 if insurance or program information is unavailable
     
  • Guests must accurately complete Medea’s intake registration forms available at https://medeatesting.com prior to testing.
     
  • If a guest has health insurance, they must bring their insurance card and government-issued ID to Medea’s mobile lab. If the guest is a minor accompanied by their parent/legal guardian and does not have photo ID, the parent/guardian’s government-issued ID will suffice if they confirm the minor’s identity.
     
  • If a guest does not have insurance, they must bring some form of photo ID. If the patient is a minor accompanied by their parent/legal guardian and does not have photo ID, their parent/legal guardian’s ID will suffice if they confirm the minor’s identity.
     
  • If a guest does not bring their insurance card or ID or does not wish to have a claim submitted to their insurance company or government program, they will have the option to pay Medea’s current cash/list price as stated at https://medeatesting.com.
     
  • Guests must wear a face mask in the testing area.
     
  • Results are provided to the guest electronically approximately 15 minutes after a test is taken. 

 

Do I have to show proof of vaccination or proof of a negative test every time I enter the Convention Center?

In order to make your experience at IMSH seamless, we’ve partnered with CLEAR Health Pass to make your COVID-19 screening easier. As a reminder, Los Angeles County mandate requires all attendees to show proof of vaccination or a negative COVID-19 test. Your negative COVID-19 test must be from one of our approved providers within 72 hours of the event (make sure to schedule one if you haven’t already!) For the most efficient entry possible, every attendee should enroll with CLEAR before the event by following one of the two options below:

Option One: Before SSIH - complete proof of vaccination

  1. Download the free CLEAR app
  2. Tap on the white Health Pass tile
  3. Select “Have a code?” and enter “IMSH2022” (no space).
  4. Create a free account by uploading a photo of a government-issued ID, such as a driver’s license, and snap a quick selfie to confirm you are you. Already a member? Simply log in and verify with a selfie.
  5. Follow prompts to securely upload your proof of vaccination. You can add your CDC card, scan a SMART QR code, or link to a health provider.

Still have questions on how to upload your CDC card? Watch our quick tutorial here.

Option Two: 48 hours before SSIH - complete negative antigen COVID-19 Test or 72 hours before SSIH – complete negative PCR COVID-19 Test

To use CLEAR Health Pass you must be tested at one of these locations:

  1. After getting tested at one of the locations listed above, open Health Pass in the CLEAR app and tap ‘get tested’ on the entry requirements screen.
  2. Select your testing provider on the menu screen to log in to your patient portal and follow the steps to link your health account with CLEAR.
  3. For expedited entry to your event, your COVID-19 test must be from an approved provider and linked in your CLEAR app within 72 hours of the event.

 

Approved Testing Sites: see here

A green or amber Health Pass means you’re good to go! Show it to staff when you arrive. If your pass is red:

1. Entry is NOT ALLOWED into the L.A. Convention Center.
2. The individual should return home (or to their hotel) with the advice to seek medical attention and follow the LADPH Public Health Emergency Isolation Order

With CLEAR, you are always in control of your information. For further information on how CLEAR protects user data, see the privacy policy here.

FAQ’s

Need further assistance with Health Pass? Contact CLEAR’s Member Care team directly in the CLEAR app, by calling 1-855-CLEARME (253-2763), or through email at memberservices@clearme.com.

 

What happens after I enter the L.A. Convention Center?

  • If you are vaccinated and used CLEAR to enter, you will show your GREEN screen and get a GREEN wristband. You need only replace the green wristband when desired. Otherwise, you do NOT need to get checked on CLEAR every day. A simple flash of the GREEN wristband is sufficient
     
  • If you are using a negative test and used CLEAR to enter, you will show your AMBER screen and get a wristband COLOR OF THE DAY. You will need to be checked EVERY day using CLEAR with updated test results to get the new wristband of the day.
     
  • If you do not use CLEAR to enter, you MUST be manually checked for either proof of vaccination or having a valid, current negative test. After being checked, you will be given the wristband color as appropriate. If vaccinated, you will receive a GREEN wristband. You need only replace the green wristband when desired. Otherwise, you do NOT need to get checked each day and can just show the GREEN wristband. If you use a valid, current negative test, you will get the wristband COLOR OF THE DAY. It will need to be updated each day.

What happens after I enter the L.A. Convention Center? GET YOUR WRISTBAND.

  • If you are vaccinated and used CLEAR to enter, you will show your GREEN screen and get a GREEN wristband. You need only replace the green wristband when desired. Otherwise, you do NOT need to get checked on CLEAR every day. A simple flash of the GREEN wristband is sufficient.
     
  • If you are using a negative test and used CLEAR to enter, you will show your AMBER screen and get a wristband COLOR OF THE DAY. You will need to be checked EVERY day using CLEAR with updated test results to get the new wristband of the day.
     
  • If you do not use CLEAR to enter, you MUST be manually checked for either proof of vaccination or having a valid, current negative test. After being checked, you will be given the wristband color as appropriate. If vaccinated, you will receive a GREEN wristband. You need only replace the green wristband when desired. Otherwise, you do NOT need to get checked each day and can just show the GREEN wristband. If you use a valid, current negative test, you will get the wristband COLOR OF THE DAY. It will need to be updated each day.

Does this mean I might have to get a new test or multiple new tests if my 24-hour (antigen) or 48-hour (PCR) window expires during IMSH?

YES. A new, valid test and new, valid results will need to be shown to enter IMSH. Please plan accordingly.

 

What if I took a test for entry but I don’t have the results back yet?

Proof of a negative test must be shown for entry.

 

Where will screening for entry take place?

Anyone who attempts to enter the L.A. Convention Center will be screened outside of the building before entry. This includes attendees, staff, workers, volunteers, contractors, exhibitors, etc.

 

What happens if I start to feel ill or show symptoms? 

The individual should return home (or to their hotel) with the advice to seek medical attention and follow the LADPH Public Health Emergency Isolation Order.

 

MASK REQUIREMENTS

Do I have to wear a mask?

YES. Masks are required to be worn by everyone, regardless of COVID-19 vaccination status, in the following settings:

i. On public transit (examples: airplanes, ships, ferries, trains, subways, buses, taxis, and ride-shares),
ii. In transportation hubs (examples: airport, bus terminal, marina, train station, seaport or other port, subway station, or any other area that provides transportation).
iii. Indoors in K-12 schools, childcare and other youth settings,
iv. Healthcare settings (including long-term care facilities),
v. State and local correctional facilities and detention centers,
vi. Homeless shelters, emergency shelters, and cooling centers,
vii. All indoor public settings, venues, gatherings, and public and private businesses, including the Los Angeles Convention Center (some examples: offices, manufacturing, warehouses, retail, food and beverage services, theaters, family entertainment centers, meetings, and state and local government offices serving the public, Indoor Mega Events, among others), and
viii. Outdoor Mega Events.

 

When am I allowed to remove my mask?

For clarity, patrons, customers or guests at public indoor settings, venues, gatherings, public and private businesses, and Outdoor Mega Events are required to wear a face mask except while:

i. Actively eating or drinking, which is the limited time during which the mask can be removed briefly to eat or drink, after which it must be immediately put back on. Patrons, customers or guests must be seated at a table or positioned at a stationary counter, ticketed seat, or place while actively eating or drinking.
ii. Showering or engaging in personal hygiene or a personal care service that requires the removal of the face mask, and
iii. Alone in a separate room, office or interior space.

 

Is SSH required to enforce the mandate?

YES. Individuals, businesses, venue operators or hosts of public indoor settings, venues, gatherings, businesses and Outdoor Mega Events must:

i. Require all patrons, customers and guests to wear masks when inside at all indoor settings and at Outdoor Mega Events, regardless of their vaccination status.

 

Is there an exception to the mask mandate?

The following people should not wear a mask:

• Children under age 2. Most children ages 2 to 8 can safely wear a mask with adult supervision.
• People who are cannot safely wear a mask, such as someone who is unconscious, incapacitated, or who is unable to remove a mask without help.
•  Workers in situations where a mask would create a risk to workplace health, safety, or job duty as determined by a workplace risk assessment.
• Anyone instructed not to wear a mask by their medical provider. If their job involves regular contact with others, they must wear a non-restrictive alternative, such as a face shield with a drape that is form fitting under the chin (see Face Shields), as long as their medical condition permits it.

Note: Underlying medical conditions

Most people with underlying medical conditions, including those with asthma, can and should wear a mask, unless instructed not to by their doctor. Wearing a mask does not reduce a person’s oxygen supply or cause a build-up of carbon dioxide. If you or someone you care for has an underlying health condition and you have concerns about wearing a mask, talk to your doctor. They will discuss the benefits and potential risks with you.

 

In the event that SSH cannot hold an in-person meeting due to federal, state, local, or facility conditions or restrictions, the following applies:

1. Registrant may transfer registration to IMSH Delivers 2022
2. Registrant may transfer registration to IMSH 2023 in Orlando
3. Registrant may cancel registration (cancellation fee applies)

Presidential Sponsor

EMS